DeGoogle your
working day.

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Google service replacements, benefits, migration checks and next steps

What you use	What to try	What to know before switching	Next step
01Gmail	Proton Mail Start with a test inbox	An encrypted inbox, with paid options for your own email domain. Messages to other providers are not end-to-end encrypted by default. Check desktop-client support and storage before moving.	See Mail offers↗Affiliate link Replacement 1 of 9.
02Google Drive	Proton Drive Move a sample folder	End-to-end encrypted file contents, filenames and folder names. Trial sharing, sync and permissions on your devices. Google-native files need exporting into usable formats.	See Drive plans↗Affiliate link Replacement 2 of 9.
03Google Calendar	Proton Calendar Check a working week	Keep your schedule alongside your Proton inbox, with encrypted event details. Test recurring events, invitations, time zones and your appointment-booking service before moving a client-facing calendar.	Explore Calendar↗Replacement 3 of 9.
04Google Password Manager	Proton Pass Start with key accounts	A separate password vault with passkeys and hide-my-email aliases. Verify important logins and recovery methods. Password CSV exports are readable files; keep them off shared storage and delete them after checking the import.	See Pass plans↗Affiliate link Also consider Bitwarden Replacement 4 of 9.
05Google Docs & Sheets	Proton Docs & Sheets Trial a real project	Collaborative documents and spreadsheets inside Proton Drive, with end-to-end encryption. Test real client files. Formatting, formulas, macros and Google integrations may need a different workflow.	Explore Proton Docs↗ Also consider CryptPad Replacement 5 of 9.
06Chrome	Firefox or Brave Try alongside Chrome	Try a browser outside your current Google workflow, with privacy settings you can control. Check client portals and extensions. Signing into Google services still connects activity to your Google account.	Explore Firefox↗ Also consider Brave Replacement 6 of 9.
07Google Search	DuckDuckGo Change one setting	Use a different default search engine without a Google account. Compare results for your work. A search engine change does not change tracking on the websites you open.	Try a search↗Replacement 7 of 9.
08Google Maps	Organic Maps Download your area	Download OpenStreetMap-based maps for offline navigation, without an account. Try routes and local business information in your area. Keep another option for features your work depends on.	Explore Organic Maps↗Replacement 8 of 9.
09Google Photos	Ente Photos Test a small album	End-to-end encrypted photo backup, with apps across platforms. Check storage, duplicates, dates and shared albums after import. Keep an independent copy until you have verified your library.	Explore Ente↗Replacement 9 of 9.

1. 01Prepare

   Make an inventory before changing anything

   List the Google services you use for work, who owns the accounts, and which clients or colleagues depend on them. Include shared drives, booking tools, forms, business profiles and any website using ‘Sign in with Google’.

   Export a backup with Google Takeout and check that you can open it. Confirm you have enough storage at the destination. Keep the original accounts active while you test; an export is useful only if the files are complete and readable.

   For a team, agree who controls domains, billing, recovery and staff access. Moving an individual inbox and migrating a Google Workspace organisation are different projects.

2. 02First switch

   Move passwords and protect account recovery

   Set up Proton Pass or Bitwarden, protect the vault, and save recovery information somewhere you can access independently of your main inbox. Enable a supported second factor and keep backup codes.

   Follow your chosen password manager’s import instructions. An exported password CSV is unencrypted: keep it local, avoid shared or synced folders, verify the import, then delete the export and any duplicate copies you created.

   Test your domain registrar, banking and main work accounts first. Replace Google-based sign-in with a separate login where supported, and check that you can still sign in before disconnecting Google.

3. 03Next switch

   Pilot email and calendar before switching clients

   In Proton Mail, open Settings → All settings → Import via Easy Switch and choose Google. Follow the current import prompts for emails, contacts and calendars. Import duration depends on your data; allow time for it to finish and check the results.

   For personal Gmail, Proton also offers a Gmail connection. Google Workspace and custom-domain moves need the relevant business migration instructions. If you use your own domain, create the required addresses and check Proton’s DNS instructions before changing mail routing.

   Send and receive test messages with external clients, check your signature and important folders, and test invitations and recurring events. Keep receiving mail at the old address during the transition. Update recovery addresses and client contacts gradually.

4. 04Finish in stages

   Move files, then test a complete working day

   Move one representative folder into Proton Drive. Export Google documents and spreadsheets into suitable formats, then check filenames, formatting, formulas and sharing permissions with the people who use them.

   Run a small project through the new setup: send a proposal, share a document, book a meeting and retrieve a file on your phone. Keep workflows that still need Google available while you resolve compatibility gaps.

   Only reduce or close the old service after backups, sign-ins, mail delivery, calendars, files and client access have all been checked. Keep records of what moved and who owns it. A staged migration can take several sessions.